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Keep Your Organization On Track: 4 Essential Features A Task Management App Must Have



Management tools are designed to make work easier and help keep your organization on track. However, an organization needs the right tool to make that happen. When it comes to task management, various features contribute to the tool’s effectiveness.

Most of these features are guided by the particular organization’s needs. Before you can invest in any task management tool, it is important to know the tool’s features and how they will be beneficial to your company. Below are some of the main features that any task management software should have.

4 Essential Features In A Task Management App

Ease of Use

A tool meant to make work easier should have a user-friendly interface. It does not make sense to have a complicated use process on a tool that should simplify manual tasks. Therefore, any task management app should have a very straightforward interface to help users access its functions with ease.

Before you purchase the app, you should take it for a test drive to see whether your employees will have an easy time with it or not. If you find features that are hard to use or do not make sense for your company, keep window shopping for the right tool.

A Prioritization Feature

Most people struggle with procrastination. Therefore, one problem that a task management app should address is procrastination. The best way to do that is to have a feature that allows the user to arrange tasks in terms of priority. That way, you can easily keep track of deadlines and tasks that need to be done as soon as possible. Prioritization in task management software is, therefore, a basic feature. Check to see that it is available when buying the app.

A Collaboration Feature

Sometimes, especially in an office setting, tasks are distributed among different people within a team. It is important to have software that allows collaboration in projects that need it. A project manager can create a project on the task management app, break it into different tasks and assign each task to someone. That makes work very easy because it is now easy to track the entire project’s progress and even see every person’s contribution.

A Checklist of Actions

What is a to-do list without a checklist? Checklists help make you accountable and help you track how far you are with a day’s tasks. In an excellent task management app, the checklists will come with notifications and reminders for each project stage. That way, you can keep track of the project flow and get a reminder when a project is due or completed.


Whether you are investing in a task management app for your personal use or that of a company, you should ensure that your pick matches your needs. It is important to weigh the app’s features against the price to see whether it is worth the money. Make sure that at least it has the above features before you purchase.


I'm Nikos Alepidis, blogger at motivirus. I'm passioned for all things related to motivation & personal development. My goal is to help and inspire people to become better.

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